I recently got asked an interesting question via my YouTube channel from someone who wanted to set up a rota using Excel. However he wanted the rota to be coloured according to start time and end time so he could easily see how many people were on duty.
So I decided to go for a conditional formatting option based on start time and end time. I got this to work really well for the start times but for some reason it kept stopping 30 minutes short e.g. the rota ended at 17:00. The actual formatting would end at 16:30….grrrr. I went to one of my favourite resources www.experts-exchange.com and one of the responses suggested tweaking the time which I did and which worked wonderfully. I still don’t know though why there was a problem with the 30 minute slot thing….(the following formula had to be entered into G3 to get it to work..
=TIME(HOUR(F3),MINUTE(F3)+
But eventually I got it working. The file is down below (just done for the first time segment) so why not see if you can complete the formatting for one other slot using the example….
Excel Products for Sale
Here are products from some of my favourite Excel authors and bloggers. Please note these are affiliate links so I do earn a small commission from every sale.
MrExcel.com
Mr. Excel (aka Bill Jelen) is one of the Excel gurus. I love his stuff. He also has a slightly bonkers delivery (What! Excel! Fun!) that I thoroughly enjoy. And of course anyone who calls his Excel publishing book company Holy Macro! gets my vote.
MyExcelOnline.com
Xtreme Pivot Tables course
This is a very comprehensive course on pivot tables. It includes videos and workbooks. There are over 200 hours of videos on it and it takes you from having no knowledge of pivot tables to being a power user. If you know everything in this course, you know an awful lot about pivot tables. John explains the concepts in bite size chunks so they are easy to follow and even provides a tutorial spreadsheet so you can track your progress. This would be money well spent. If you would like to become the go-to person in your organisation for pivot tables, this would be an excellent starting point.
He also has a useful Pivot Table webinar…
This is also a useful chart helper.
Debra Dalgleish – Contextures.com
Master 30 Excel functions in 30 days –This is a rather brilliant e-book which covers 30 functions including Vlookup,Match, offset. It includes an Excel file, e-book and links to videos that shows you how to do it – all for the princely sum of $10. What I particularly like about it are her descriptions, explanations and what the limitation of each function is. Highly recommended. If you want to upgrade your Excel skills this is a very worthwhile investment.
Excel UserForms for Data Entry
The Excel UserForms for Data Entry ebook kit will take you through the steps to build a UserForm that stores data on a hidden worksheet. No programming skills are required — everything is explained in simple steps, with written instructions, screen shots, videos and workbooks.
PivotPowerPremiumRibbon
The PivotPower Premium add-in saves you time and effort, when working with Excel pivot tables. For example, you can quickly:
-save and apply default pivot table settings
-clear old items from an Excel pivot table
-change all the data fields from the Count function to the Sum function
Chandoo.org
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